Accounting Forms

Accounts Payable Basics    


Payment Documentation for Accounts Payable checks and explanations of them and check printing date 

Capital Asset Form - Buildings 


Download this Fillable Form to add or delete building or building improvement


Capital Asset Form - Land Improvement


Download this Fillable Form to add or delete an improvement to land


Capital Asset Form - Machinery and Equipment 


Download this Fillable Form to add, transfer or delete a piece of equipment valued at $5,000 or more 


Capital Asset Form - Vehicle


Download this Fillable Form to add, transfer or delete a vehicle valued at $5,000 or more 

Mileage Reimbursement Form


Now available only on the CPS Staff Portal under PERSONNEL/FACILITY MANAGEMENT banner.  

1. Click on the Mileage Form icon

2. File > Make a copy

3. File >  Rename....

Use it to request reimbursement of personal car mileage for prior approved school business. The IRS standard mileage rate for business during Calendar Year 2017 was $0.535 per mile and now Calendar Year 2018 is $0.545 per mile. 

Mileage Form Instructions & Official School Mileages


Instructions for Mileage Reimbursement request & Official School Mileages

Purchase Requisition Entry Form Spreadsheet


Spreadsheet for our staff to use before requesting the entry of a Purchase Requisition into our Accounting System   

  Records Disposition Authorization    

  - Student Information


Records Disposition Authorization Form - September 2018  - Related mostly to Student Information records

  - Personnel

  - Food and Nutrition

  - Payroll


Pages 1 - 3 - Records Disposition Authorization Forms - December 2018  - Records that related to Personnel; Food and Nutrition Program or Payroll activities